Article I – Organization Title
This organization shall be called the “13th COSCOM Association” or “13th CCA.” This title encompasses the 13th Sustainment Command (Expeditionary) (13th ESC or 13th SC(E)), the 13th Corps Support Command (13th COSCOM), the 13th Support Command (13th SUPCOM), and the 13th Support Brigade (13th SPT BDE). The approving authority for this private organization to operate on Fort Hood is the installation command IAW DODI 1000.15, DOD 5500.7-R (JER), AR 210-22, AR 215-1, and FH Regulation 210-56.
Article II – Purpose
The purpose of the 13th COSCOM Association is to represent past, present, future members of the 13th Sustainment Command (Expeditionary) (13th ESC or 13th SC(E)), 13th Corps Support Command (13th COSCOM), 13th Support Command (13th SUPCOM), 13th Support Brigade (13th SPT BDE), and distinguished friends of these units and build the esprit of all members. This organization shall contribute to the advancement and improvement of the quality of life on the installation.
Article III – General Provisions
This organization shall be self-sustaining, primarily through contributions, corporate sponsorships, fundraising, service charges, fees, or special assessments of members. There shall be no financial assistance from a non-appropriated fund instrumentality in the form of contributions, repairs, services, dividends or other donations of money or other assets.
Article IV – Membership
Article V – Method of Financing
Article VI – Activities
To achieve its purpose, the 13th CCA adopts the following objectives:
Article VII – Meetings and Quorums
a. The Board of Directors shall meet on a monthly basis. Majority vote of the Board members present (elected and appointed) will govern any issues called to vote.
b. Special meetings of the Board of Directors may be called at the request of any Board member.
Article VIII – Dissolution
Upon dissolution of the organization by an affirmation vote of a majority of the general membership, without any provision to meet again in the future, all funds in the treasury at the time will be used to meet any outstanding debts, liabilities, or obligations. The balance of these assets will be disposed of in a manner consistent with all state and local laws.
Article IX – Adoptions and Amendments
a. All activities and functions of this organization shall be in accordance with applicable Army regulations and as approved by the installation commander.
b. This constitution shall become effective upon adoption in a duly constituted and regular or special meeting of the general membership and by a majority vote of the members present. This constitution shall then supersede all previous constitutions and amendments except that it shall not be entered into under the terms of previous constitutions until such terms of agreements of contracts shall have reached their expiration dates.
a. Notice of amendments to the constitution must be given to the Board of Directors prior to representation for a vote at a regular or special meeting of the General Membership.
b. Amendments to the constitution must be approved by:
1) Majority vote of the members of the Board of Directors present and voting in a duly constituted regular or special meeting of the Board, and;
2) Majority vote of the members present and voting in a duly constituted, regular or special meeting of the general membership, and;
3) The installation commander or his/her designee.
3. Bylaws may be amended by a majority vote of the Board of Directors present and voting in a duly constituted meeting. A Member desiring to propose an amendment shall present same in writing with his/her signature to the Board of Directors. The Board shall consider the amendment at its next meeting.
a. President – the President is responsible for the general management of the association and serves as the face of the Association to the public.
b. Vice President – the Vice President is second in responsibility for the general management of the Association. He or she serves as the face of the association to the public in the absence of the President.
c. Secretary – The Secretary is responsible for the administrative operations of the association. He or she keeps the minutes of the 13th CCA Board of Directors meetings and all historical files.
d. Treasurer – the Treasurer is responsible for the funds of the 13th CCA. He or she keeps all records of financial transactions, accounts for the cash flow of the organization, and prepares the records for any routine or special audits and prepares monthly reports to the Board of Directors.
2. Appointed Board Members. Appointed Board members shall be the chairperson of each committee as appointed and accepted by the elected officers. Each committee chairman shall appoint the members of the committee. Appointed Board members will serve for a term of two years or until completion of the mission of the committee. Appointed Board members may include, but are not limited to:
a. Public Affairs Officer (PAO) – appointed to advance awareness of the organization, its purpose and goals.
b. 13th ESC Command Representative – recommended by the command in order to represent its interest with the 13th CCA and provide liaison between the command and the 13th CCA.
c. Civilian Community Representative – appointed to represent the 13th CCA to the local community.
d. Individual Membership Chairman – appointed to maintain the roles of the organization and coordinate and conduct membership drives. Also responsible for assisting the President with the awarding of 13th CCA certificates and performing other duties as required.
e. Corporate Membership Chairman – appointed to seek new corporate partners, maintain relationships with current corporate partners, and to conduct annual invoicing to renew corporate partners.
f. Scholarship Chairman – appointed to administer the 13th CCA scholarship program.
g. Birthday Week Chairman – appointed to coordinate the fundraising for, setup and execution of the annual Birthday Week and associated activities.
h. Election Committee Chairman: Appointed to prepare a slate of officers for the next term and conduct the election during the next Birthday Week. Also responsible for nominating candidates for the 13th CCA Hall of Fame.
Article II – Elections and Voting
Article III – Special Committees
Special committees are appointed by the Board of Directors. The appointed, tenure, dissolution, and scope of responsibility will be delineated in an adoption or amendment to the Constitution and/or Bylaws.
Article IV – Finances and Taxes
a. That neither the Army, nor a non-appropriated fund, as defined in AR 210-22 and its supplements, shall assert claim to the assets of the organization; nor shall the Army or any non-appropriated fund incur any obligation on behalf of the organization and become personally liable for the obligations and debts of the organization.
b. That the nature and authorized function of the organization, together with provisions for proper disposition of residual assets and liabilities upon dissolution, will be established in the Constitution and Bylaws, charter or articles of agreement.
c. That the organization is self-sustaining and receives no support, assistance or facilities from the Army or from defined non-appropriated funds IAW AR 210-22 and its supplements, except as provided in AR 215-1 and AR 420-80.
d. That the installation commander has authority to enforce compliance by the organization with conditions enumerated herein, to inquire into their activities and to withdraw his/her consent from its existence on this installation if deemed necessary in the interest of the Government.
e. The Board of Directors shall arrange for routine audits (biennially) and change of Treasurer audits (as required) of financial records and accounts.
f. The 13th CCA shall comply with all applicable local, State, and Federal tax laws. The Association shall ensure applicable fire and safety regulations, environmental laws, and any other applicable regulations are complied with.
g. The 13th COSCOM Association will reimburse the US Army for utility expenses if the decision is made to routinely conduct Association meetings on Fort Hood.
Article V – Insurance Coverage
As necessary, the 13th CCA will carry insurance adequate enough to protect the Association against public liability, property damage or other legal actions that may arise as a result of activities conducted by the organization, one or more of its members acting in its behalf, the operation of any equipment, apparatus or device under the control and responsibility of the Association.
Article VI – Property
The property of this Association shall consist of such articles as may properly come into its possession. The property shall be accounted for by the Treasurer in accordance with (IAW) sound business practices using Chapter 9, AR 215-5 as a guide.
Article VII – Historical Files and Records
a. Original Constitution with all current revisions.
b. Original Bylaws with all current revisions.
c. Records of approval of Constitution and Bylaws and all amendments thereto.
d. Current list of members.
e. Copy of last audit.
Article VIII – Activities
The Constitution and Bylaws was approved by the Executive Board at a regular meeting held on 9 June 2015.
The Constitution and Bylaws was adopted by the general membership at the regular meeting on 24 September 2015.